Late Submission - Annual Report and Activity Grant Application
Each chapter must submit an annual report through this SMapply program by 1 December in order to maintain good standing and be eligible for benefits. Chapters may also use this opportunity to request funding for 2020 activities. This "Late Submission" application is for chapters that missed the 1 December 2019 deadline to submit their past-due annual reports and to make any chapter funding requests for activities held between 1 April 2020 - 31 March 2021 (limited to $500).
This is your chance to share your 2019 chapter activities and strategies with SPIE and other chapter leaders around the world. Each chapter will need to work on their annual chapter report as a team using this Word Doc template to assist with formatting. The submitted reports will be uploaded to the spie.org Chapter Webpages by 1 May 2020.
Chapter Activity Grant
Every year, each chapter in good standing is eligible to apply for up to $1,500 in funding to conduct chapter activities via the Student Chapter Annual Report and Activity Grant Application which is due on 1 December. For requests made after 1 December, the eligible funding amount drops to $500 maximum.
This is a competitive grant process wherein chapters must demonstrate a need for the amount requested in the application and the final funding amounts will be decided based on the quality of the report, quality of the funding request, and number of student members affiliated to the chapter. Approved 2020 applications in the late submission cycle will be paid out in April 2020.
2020 Chapter Activity Grants should cover funding requests for activities held from 1 April 2020 – 31 March 2021.
For the late submission cycle, the requested amount may not exceed $500 total.
* Management Activities (up to $500) - This funding is intended to be used for routine activities such as refreshments for holding weekly seminars or holding a recruitment event.
* Career Preparation Activities (up to $500) - This funding is intended to be used for professional development activities such as hosting a workshop on effective resume writing.
* Industry Connection Activities (up to $500) - This funding is intended to be used for activities that help chapter members build relationships with those in industry or help chapter members better understand future careers in industry. For example, it could be used to help host an Industrial Visits Day or tour a local company.
* Outreach Activities (up to $250) - This funding is intended to be used for activities that support optics outreach in the community or on campus. For example, it could be used to purchase materials for kits for a classroom demonstrations or for refreshments for an open lab day activity to attract undergrads to the field.
*Equity, Diversity, and Inclusion Activities (up to $250)- This funding is to support activities that raise awareness of the importance of inclusiveness in optics and photonics. For example, it could be used to host a panel on gender equity or host a social event to raise awareness of LGBTQ in STEM.
The SPIE Activity Grant cannot be used to fund the following items:
- SPIE Student Membership fees
- University lab and/or office equipment
- Honorariums for speakers
- Clothing for the chapter - Please raise funds for t-shirt printing