INSTRUCTIONS and INFORMATION FOR SPIE INVITATION LETTER REQUESTS

• This online form is only for participating authors, speakers, chairs, committee members, and qualifying attendees of the SPIE Meetings in the USA and Europe. 
• Complete one form per person (requests for accompanying family members can be included in the same application) in English. 
• Your name must be spelled exactly as it is listed on your passport (capitalize the first letter of your name but do not use all caps); any differences in spelling could lead to delay or denial of your visa. 
• After you complete the application, it is important to click Mark as Complete and click Submit; otherwise, your letter will NOT be processed.
• Requests are processed based on the order received, and the date of the conference
• You will receive an email from noreply@mail.smapply.net with a link to download a PDF of your official invitation letter after it is approved and processed, you may need to check your spam/junk folder. You should also make sure that the sites listed here, are allowed by your organization to ensure you receive the email. 
• Once you download your letter, follow these instructions to approve or not approve:
  • If Approved, answer "YES" to "Is the letter okay for your use?" task, and click both"Mark as Complete" and "Submit"
  • If not approved, answer "NO" to "Is the letter okay for your use?" task, and click "Save and continue editing"
    
  • Add all needed changes to "List any changes needed to your invitation letter" task, and click "Mark as Complete"
• SPIE is unable to contact embassies or consulates on behalf of or in support of any individual making arrangements to attend an SPIE event